Posted on August 10, 2021
The Massachusetts Health Policy Commission (HPC) seeks an exceptional part-time Administrative Coordinator to support the work of the Health Care Transformation and Innovation (HCTI) department. This is a terrific opportunity for a detail-oriented administrative professional to learn and apply financial and account management skills in the service of the HPC’s mission to advance a more transparent, accountable, and equitable health care system in the Commonwealth.
The successful applicant will provide financial, contract, and operations support to HCTI investment programs aimed at supporting health care provider organizations to adopt promising, innovative health care delivery models. The Administrative Coordinator will also develop and improve core investment program materials such as contracts and internal standard operating procedures, in close collaboration with HCTI investment program management staff.
This part-time position is ideal for highly-organized, detail-oriented individuals who are able to track expenses to a budget, synthesize information across financial and written documents, and problem-solve, and who can responsibly ensure good stewardship of the Commonwealth’s financial resources.
Candidates for this position should be comfortable reviewing financial expense documentation, organizing financial information in spreadsheets, organizing processes, analyzing qualitative and quantitative data, interacting with investment program awardee contacts at health care provider organizations, and working both independently and as part of a team. Excellent analytic and communication skills, attention to detail, and accuracy are essential. Strong candidates will have knowledge of and experience with the Commonwealth’s financial management system.
Duties of this position may include, but are not limited to:
- Prepare financial reporting templates for HCTI investment program awardees, intake and analyze financial reports, and work with awardees to resolve identified issues
- Manage the internal financial report review and payment process in accordance with HPC policies and procedures, including preparing summary documentation, leading payment review meetings with HPC staff, preparing payment memos and routing forms, and maintaining a payment tracking sheet
- Intake and analyze all awardee contract modification requests, track all requests and changes, and prepare and distribute amended contract documents to awardees
- Identify issues for HPC investment program staff awareness, and follow through to ensure resolution
- Establish and maintain effective working relationships with both HPC staff and awardee financial contacts
- Implement processes to standardize receipt and storage of documentation from awardees
- Standardize program materials and resources according to HPC-required formats
- Act as a key liaison to HPC legal and fiscal staff in the above duties, as required
- Bachelor’s degree and/or three (3) years of relevant full-time or equivalent part-time, professional experience, especially in accounting, budgeting, and/or hospital finances.
- Excellent analytic skills, including the ability to interpret and distill complex information into succinct, formatted, internal financial documents
- Familiarity with the Massachusetts Management Accounting and Reporting System (MMARS)
- The ability to balance multiple, competing priorities and deadlines
- Excellent organizational skills and attention to detail
- The ability to communicate effectively within and across teams
- A strong interest in public service, good stewardship of the Commonwealth’s resources, and working to advance affordable, high-quality, equitable health care for all Massachusetts residents
Experience working in a public department or agency will be strongly considered. Salary is commensurate with experience. The HPC may adjust title and responsibilities depending on the experience, education, and expertise of the individual selected.
As employees of the Commonwealth of Massachusetts, Health Policy Commission staff are offered a great career opportunity working toward the goal of better health and better care at a lower cost across the Commonwealth – but it's more than just a paycheck. The state's total compensation package features an outstanding set of employee benefits which should be considered toward overall compensation, including:
- 12 paid holidays per year and generous sick, vacation, and personal time
- 75% state paid medical insurance premium
- Reasonable health, dental, and vision plans offered through the Group Insurance Commission
- Flexible Spending Account and Dependent Care Assistance programs
- Low-cost basic and optional life insurance
- Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
- Tuition benefit for employee and spouse at state colleges and universities
- Extended sick leave program participation
- Professional development and continuing education opportunities
- Qualified employer for Public Service Student Loan Forgiveness Program
The HPC is committed to a policy of non-discrimination and equal employment opportunity. We recognize that diversity in the workplace is a source of strength, vital to its ability to effectively advance its mission. The HPC is committed to:
- Actively promoting diversity in our workforce, including greater racial and ethnic diversity, at all levels of the organization;
- Fostering a work environment in which all employees are inspired to do their best, strengthened by their different perspectives, backgrounds, and experiences;
- Ensuring that no employee’s growth, achievement, or advancement is hindered because of race, ethnicity, sex, sexual orientation, religion, age, genetic information, gender identity, pregnancy, veteran status, or disability;
- Holding ourselves to a high standard of inclusion and opportunity that will serve as a model for other public and private employers throughout the Commonwealth;
- Promoting our core values of equal opportunity, equal justice, and inclusion in HPC actions and initiatives.